Your employees make up as one of the fundamental cores of what makes your business successful. That is why a thriving business knows well that they should value their employees by taking care of their wellbeing and ensuring that they are engaged all the time. Current Human Resources trends would include creating an employee monthly engagement module.
Some of these activities would be a corporate party to reward employees after a productive time at work. A corporate party, especially if you don’t do it regularly, would give one-of-a-kind experience for your employees to feel as if they’re valued. Depending on the number of employees your company has, organising a corporate party could be a tedious task.
Your mission is to organise an awesome party that your employees would never forget. Yes, there’s a lot to think and consider, but with proper planning, organising a corporate party can be fun and rewarding for you too.
Planning a corporate party will also require much of your patience as you’ll have to wait around for responses from your guests and your organisers. So, it’s best to get started as soon as possible. We recommend you make list to help you break down the procedures into manageable tasks. A list will also help you keep track of how much you have already accomplished and how much more is left to do.
If your company doesn’t have a dedicated events team, then you can always hire one. There are professional event management companies can help you with everything — from allocating budgets to decorating. By working with the events experts, you can lessen your workload and get things done a lot quicker.
Here is a checklist to organising a corporate party:
Set a budgeting plan.
The first thing that you must do is to set the budget. How much money are you planning to spend? Your funds would impact on the whole process of organising the corporate party.
Allocate the planned budget.
When allocating your budget, consider the culture and the expectations of your employees.
Set the date.
If your company doesn’t have a function hall big enough to accommodate your guests, then you must look for a venue the soonest possible. Venues fill up quickly especially if you’re looking into organising it in a huge one. You need to confirm a date, so you could book for a reservation. Typically, parties are organised on the weekends such as on Thursday nights or Fridays. However, you can also consider the weekdays as they the venue tends to be cheaper.
Decide on the venue.
When deciding where the venue will be, take note of the following;
Capacity – is the venue the big enough to accommodate your guests?
Location — is it accessible for both personal and public transport? If the place is not commutable, you may consider hiring buses or an overnight accommodation for your guests.
Facilities — is the PA system modern and functioning? Audio-visual equipment is a necessity especially if your party will involve speeches, presentations, and live entertainment.
Select a theme.
The theme sets the tone of your party and gives it a unique feature. There are many ideas that you could choose from. Once you’ve come up with one, make a list of everything you would associate with the theme and apply it to your party elements: from the invitations, food, music, and decorations.
Create an itinerary.
Your itinerary will help keep things running smoothly on the night. It should include a full breakdown of the event, including contact names and information for everyone involved. Build in time for late arrivals and plan plenty of time for food to be served.
The above mentioned are the basic tasks in the planning process. If you don’t have that much knowledge and experience with event management, then it’ll be best for you to hire event organisers to help you through the whole process.